Online PF registration & filling in India, fees & Process[2020] - Onfiling

PF Registration & Filing


PF Registration AND Return Filing

Employees’ Provident fund is a social security scheme governed by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. PF registration helps employees to save a small portion of their salary for the future benefit. It is applicable for all establishments where 20 or more persons are employed. The employee gets a total amount including self and employee’s contribution with interest on retirement or resignation.

Eligibility Criteria for PF Registration

An organization must fulfil the following criteria for PF registration:

  • Factory with employee strength of 20 or more
  • An establishment employs more than 20 persons and the Central Government defines the class of such firms
  • An establishment having less than 20 workers and has been notified of compulsory registration for not less than 2 months
  • There must be mutual agreement to apply for PF to the Central PF Commissioner between employer and the employees of an establishment.
Benefits of PF Registration Online
  • Pension coverage
  • Covering the financial risk
  • Single account which can be transferred while witching jobs
  • Emergency fund
  • Checking of the EPF balance
Amount of PF contribution
  • 12% of basic salary + dearness allowance + retaining allowance is the PF contribution paid by the employer.
  • Out of employer’s contribution 8.33% will be routed to Employees’ Pension Scheme.
  • The employer before paying the employee’s salary must deduct the employee’s contribution from his wages and that portion is payable to the EPFO within 15 days of the close of every month.

PF Return Filing

All employers having PF registrations are required to file returns on a monthly basis. Returns filing must be completed by the 25th of each month. The various forms through which the purpose must be fulfilled are as follows:

Form 2

Form 2 is filed for the purpose of declaration and nomination under the schemes of Employees Provident Fund and Employees Family Pension. It is filed when a person joins an entity. This Form is submitted along with Form 5. Form 2 is divided in two parts:

  • Part A
  • This Part deals with nominating the recipients of EPF balance of a particular account holder in the event of his/her death. The following details of the nominee must be provided and signed:

    • Name
    • Address
    • Relationship with the subscriber
    • Age
    • Sum of money to be paid to the nominee
    • Guardian details
    • Part B
    • Part B includes the details of the nominee as already specified. It also includes the details of the family members who are eligible to receive the children/ widow pension must be furnished.

    Form 5

    Form 5 is a monthly report which contains details pertaining to the employees who have been newly enrolled into the provident fund scheme. This form must be filed and stamped by the employer with the date of filing form. Details of organization required are as follows:

    • Name
    • Address
    • Code Number
    • Account number of employee
    • DOB of employee
    • Date of joining
    • Track record of work
    Form 10

    It is monthly report that contains details of the employees who have ceased to be a part of the scheme on a given month. The Form must be filed and stamped by the employer. Details to be filled in the Form are:

    • Account number
    • Name of employee
    • Name of the father or husband
    • Date of leaving service
    • Reason for leaving service
    Form 12A

    Form 12A includes the details of the payments contributed to the account of the respective employee in a particular month.


    Annual returns must be filed by the 30th of April in a given year. The form available for filing annual return is Form 3A and Form 6A.

    Form 3A

    This Form is also known as a member’s annual contribution card, Form 3A include the month wise contributions made by the subscriber/member and employer towards EPF and pension Fund in a particular year. The form must contain the signature and seal of the employer. The details of scheme will include the following:

    • Account number
    • Name of the subscriber
    • Name of the father or husband
    • Name and address of the factory/establishment
    • Statutory rate of contribution
    • Voluntary contribution rate, if any
    Form 6A

    This is a consolidated annual contribution statement which includes details of annual contributions of each member of the organization. Details required in Forms are as follows:

    • Account number
    • Name of the subscriber
    • Wages, Retaining allowance (if any) and D.A.
    • Amount of worker’s contribution deducted from the wages
    • EPF
    • Refunds of advances
    • Rate of higher voluntary contribution
    • Remarks

    Amount remitted column must be filled with the following details:

    • Month of contribution
    • Remitted contribution including refund of advances
    • Pension fund contribution
    • EDLI contribution
    • Administration charges
    • Aggregate contributions


    The Employees Provident Fund Organization (EPFO) is regulated to send the annual statement of accounts to each subscriber through his/her statement of accounts you can access the following information:

    • Opening balance of contribution
    • Annual contribution
    • Interest earned on contributions
    • Total number of contributions made by the employer & employee


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List of Documents

  • GST Registration Certificate, if registered under GST
  • Name of the bankers, address of the bank
  • Register of salary and wages, all vouchers, all balance sheets from day one to current date of provisional coverage
  • Salary and PF Statement
  • Date of joining of employees, fathers name and date of birth
  • Cross cancelled cheque
  • Record of a monthly strength of the number of employees
  • First purchase bill of raw material and machinery
  • First sale bill

Pricing Plan

BASIC ₹7,500
One Time

  • PF registration for businesses having less than 25 employees
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Get Plan

SILVER ₹14500
One Time

  • PF registration for businesses having less than 40 employees
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Get Plan

GOLD ₹24500
One Time

  • PF registration for businesses having more than 40 employees
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Get Plan

Disclaimer : Minimum 6 month commitment required.

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