PF Registration AND Return Filing

Employees’ Provident fund is a social security scheme governed by the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. PF registration helps employees to save a small portion of their salary for the future benefit. It is applicable for all establishments where 20 or more persons are employed. The employee gets a total amount including self and employee’s contribution with interest on retirement or resignation.

PF Return Filing

All employers having PF registrations are required to file returns on a monthly basis. Returns filing must be completed by the 25th of each month. The various forms through which the purpose must be fulfilled are as follows:

Form 2

Form 2 is filed for the purpose of declaration and nomination under the schemes of Employees Provident Fund and Employees Family Pension. It is filed when a person joins an entity. This Form is submitted along with Form 5. Form 2 is divided in two parts:

• Part A

This Part deals with nominating the recipients of EPF balance of a particular account holder in the event of his/her death. The following details of the nominee must be provided and signed:

• Name
• Address
• Relationship with the subscriber
• Age
• Sum of money to be paid to the nominee
• Guardian details
• Part B

Part B includes the details of the nominee as already specified. It also includes the details of the family members who are eligible to receive the children/ widow pension must be furnished.

Form 5

Form 5 is a monthly report which contains details pertaining to the employees who have been newly enrolled into the provident fund scheme. This form must be filed and stamped by the employer with the date of filing form. Details of organization required are as follows:

• Name
• Address
• Code Number
• Account number of employee
• DOB of employee
• Date of joining
• Track record of work

Form 10

It is monthly report that contains details of the employees who have ceased to be a part of the scheme on a given month. The Form must be filed and stamped by the employer. Details to be filled in the Form are:

• Account number
• Name of employee
• Name of the father or husband
• Date of leaving service
• Reason for leaving service

Form 12A

Form 12A includes the details of the payments contributed to the account of the respective employee in a particular month.

ANNUAL PF RETURN FILING

Annual returns must be filed by the 30th of April in a given year. The form available for filing annual return is Form 3A and Form 6A.

Form 3A

This Form is also known as a member’s annual contribution card, Form 3A include the month wise contributions made by the subscriber/member and employer towards EPF and pension Fund in a particular year. The form must contain the signature and seal of the employer. The details of scheme will include the following:

• Account number
• Name of the subscriber
• Name of the father or husband
• Name and address of the factory/establishment
• Statutory rate of contribution
• Voluntary contribution rate, if any

Form 6A

This is a consolidated annual contribution statement which includes details of annual contributions of each member of the organization. Details required in Forms are as follows:

• Account number
• Name of the subscriber
• Wages, Retaining allowance (if any) and D.A.
• Amount of worker’s contribution deducted from the wages
• EPF
• Refunds of advances
• Rate of higher voluntary contribution
• Remarks

Amount remitted column must be filled with the following details:

• Month of contribution
• Remitted contribution including refund of advances
• Pension fund contribution
• EDLI contribution
• Administration charges
• Aggregate contributions

ANNUAL ACCOUNT STATEMENT

The Employees Provident Fund Organization (EPFO) is regulated to send the annual statement of accounts to each subscriber through his/her employer.in statement of accounts you can access the following information:

• Opening balance of contribution
• Annual contribution
• Interest earned on contributions
• Total number of contributions made by the employer & employee